How to Follow up After an Interview

What is Interview?

“Interview” refers to a one-on-one conversation between an interviewer and an interviewee. The interviewer asks questions to which the interviewee responds, usually providing information.

Interviews are often considered the most important part of the job application process.

During these sessions, you have the opportunity to showcase your technical skills, wow them with your personality, and learn more about the company from your potential future coworkers.

After a job interview

Most professionals find it hard to decide the proper medium to follow up after an interview.

Importance of follow up after interview-

By following up, you’ll remind the interviewer that you’re a strong candidate for the job. You’ll reinforce that you’re qualified and should be given serious consideration.

When to follow up after an interview

Typically, it’s best to give interviewers five business days to contact you.

That means if you interview on a Thursday, you would wait until the following Thursday to reach out. This could mean you are waiting a week or longer before you get a response from the hiring company, provided they do reply.

There are several reasons why companies may need time after your interview before following up, including:

  • The interview process continues
  • The candidate search is paused
  • Departmental confusion or organizational needs
  • Job offers take time to prepare

You’re preparing your follow-up email after the interview and then comes what is often the most agonizing part of the job hunt:

Waiting for the hiring manager to call. But you still have some control over the process. Experts offer the following advice on maximizing your chances for success:

Here is the right way to follow-up on a job interview

Thank-You Notes:

Sending a thank-you note also shows that you’re interested in the position.

  • A brief but enthusiastic thank you note written soon after the interview can be particularly effective.
  • Start an interview follow-up mail by thanking the interviewer.
  • Always write thank-you notes within 24 hours of your interview

Suggest sending it by email and keeping it brief — thank everyone who interviewed you for their time, re-emphasize your interest in the role, and express excitement about the next step in the recruitment process.

You can also reference specific conversations that may have come up in the interview and use your thank you letter to highlight the ways your skills and experience are a good match for the position.

[Tips – Review examples of thank you letters if you’re not sure what to write. Use a template as a starting point for your own correspondence]

Your post-interview thank-you letter should be “a typical sales letter” with three parts

  • Thank the interviewer.
  • Reiterate why you’re a good fit.
  • Close by saying you’re looking forward to the next step.

Follow up Mail Example:

Subject: Thank you for your time

I wanted to check in on the [job title] position status, as I’ve received an offer from another company.

I’m still very much interested in joining the team at [company name] and wanted to get an update on my candidacy and the timeline before making a decision. Please let me know when you have a moment.

[Your Name]

If the company doesn’t respond to your initial follow-up email, I’d send a second email to the same person after another week or two has passed.

Subject: Thank you for your time

I Just wanted to follow up on my previous email (below). Do you have any updates to share regarding the [job title] position? Please let me know whenever you have time if I am still in the running for the role.

Thank you!

The follow-up emails that you write after an interview should be professional and precise.

You can make a positive impression on the recruiters and have them remember you for all the right reasons.

Telephonic Interview Follow up

Calling in to know about the result of your interview is one of the most widely used follow-up communication methods.

Ask if he has made a hiring decision for the position.

-If he hasn’t, explain that you are still interested in the position and ask if you are still under consideration.

-If you are, politely ask when he expects to make the decision. If he gives you a date or says he doesn’t know, ask permission to call back a day or two after the decision date or in one week.

Thank him for his time to close the call.

It’s all right (and even expected) to follow up after the interview, but don’t overwhelm your potential employer with multiple messages and phone calls. If you reach out too often, you’re going to turn off the hiring manager.

Regardless of how you decide to follow up after an interview, I wouldn’t advise following up more than twice.

You want to remain proactive and professional and not appear pushy or desperate.

Sure, following up too much can certainly get you labeled as over-eager. But, if done in the right way, a simple follow-up note could be exactly what seals the deal.

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